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Solutions / PT PTA

A Trusted
Solution for
Every PT / PTA
Program

Handbook: Best Practices
in Physical Therapy Clinical
Education

Physical Therapy / Physical Therapist Assistant

With over 200 PT and PTA programs using our solutions, Exxat is the go-to education management partner for physical therapy education.

PT/PTA programs have a lot of information to manage: student documents, accreditation reporting, contact information for SCCEs, data on CI qualifications, metrics on student performance – the list goes on and so do the spreadsheets! It doesn’t need to be that way.

Imagine how easy it would be if you had an all-in-one cloud-based solution specifically designed for PT/PTA programs to manage all aspects of clinical and didactic education. Imagine Exxat.

How can
Exxat help?

Site Management

Streamline the process of collecting availability from clinical sites.

Placement Assist

Centralize placements and scheduling.

Data Management

Organize and monitor sites data including CIs and SCCEs, contracts, requirements and past placement history.

Student Tracking

Maintain concise student profiles with demographics, documents, assignments, competencies and assessments.

Accreditation Support

Easily run reports on any data at all times including reports for raw data helpful in addressing CAPTE standards.

95% Savings in time spent on
administrative tasks when managing your
clinical education through Exxat.

200+ Physical Therapy and
Physical Therapist Assistant programs
 use Exxat to manage clinical experiences.

>50% of students received
their first choice when matched using
Exxat’s “placement assist” algorithm.

Testimonial User Image

Play Video

Exxat filled all 74 of our vacant
residency positions while our actual
match process did not.”

Kaitlyn Schlueter, PT, DPT, SCS Sports PT Program Director,
Oregon State University

360° PT Education Management

From sending out March 1st Requests to managing student information, Exxat allows you to streamline, store and track it all while automating many day-to-day processes.

  • Curriculum Mapping

    • Easily map courses objectives and outcome measures to CAPTE Standards, Blooms Taxonomy, program-specific standards or anything else! This mapping can be used to identify gaps, misalignments, or redundancies in your curriculum preparing you for your next accreditation self-study or curriculum committee meeting.

  • Clinical Education Site Management

    • Store all your site information in Exxat to see, at a glance, how many slots you have available, which contracts are about to expire, where your clinical relationships are across the country. Conduct and log your site visits, know associated clinical instructors, keep track of site requirements, keep notes and much more.

  • March 1st Request

    • Make March 1st a relaxing day with automated slot request emails that allow sites to enter their availably directly into your system by simply clicking a link sent directly to them. No spreadsheets, waiting by the fax machine, licking hundreds of envelopes or tracking down hundreds of emails!

  • Powerful Reports

    • With reports on student performance, placement details, clinical instructors and reports specifically designed to pull raw data speaking to CAPTE’s clinical education accreditation standards, Exxat has you covered!

  • Student Preferences

    • Share the list of available slots with students and provide them with the tools to research and make informed decisions about their preferences from any web-enabled device. Collect their preferences directly through the system where you can analyze them and use them to make the perfect match between student and site.

  • “Placement Assist"

    • Set your own parameters and maximize student preferences by letting Exxat do the work of making the match. Using a computerized algorithm, we make the most statistically advantageous matches for you and allow you to make any needed tweaks or changes before the placements go live.

  • Required Health Documents

    • Store and track all student required health documents such as immunizations, certifications, background checks, drug screenings, and more. Save time by allowing the Exxat team of health professionals review these documents to ensure that they meet your program-specific standards and communicate with the students if they don’t!

  • Student Evaluations

    • Physical Therapy evaluations including the CIET and PTMACS as well as APTA forms such as the Physical Therapist Student Evaluation of Clinical Experience and Clinical Instruction (PTSE) come standard with Exxat and forms that are unique to your program can be built out! Clinical Instructors and Site Coordinators can complete these forms easily by clicking a unique link in an auto-generated email. No more paper required!

  • Clinical Instructor Management

    • House all CI and SCCE information in a profile page. Keep up to date with board certifications and license information. Run reports to easily notice CIs with expiring documentation.

  • Saying Thank You

    • Thank your clinical instructors with customized email messages and CEU certificates sent with the click of a button at the end of a clinical experience.

Best Practices in
Physical Therapy Clinical
Education

Download Handbook

The Exxat PT / PTA Workflow

Step 1

Uses Exxat to gather availability from clinical sites.

Send automated slot request emails that allow sites to enter their availability directly into your system by simply clicking a link sent directly to them.

Step 2

Collect student preferences.

Share the list of available slots with students and provide them with the tools to research and make informed decisions about their preferences from any web-enabled device. Collect their preferences directly through the system.

Step 3

Exxat’s "placement assist" algorithm makes preliminary placements.

Set your own parameters and maximize student preferences by letting Exxat do the puzzling. Using a computerized algorithm, we make the most statistically advantageous matches for you and allow you to make any needed tweaks or changes before the placements go live.

Step 4

Placements are confirmed.

System-generated emails share the student’s profile with their assigned clinical site and provide students with visibility into the attributes of their assigned site including contact information, documents and clearance requirements.

Step 5

Assessments and Assignments collected.

Collect standard APTA forms such as the Physical Therapy Student Evaluation of Clinical Experience, widely used evaluations like the CIET or PT MACS or your program’s unique activities and assignments directly through Exxat. You can even log your assessments of the clinical site and student performance from your midterm check-ins.

Step 6

Thank Clinical Instructors.

Easily send electronic CEU certificates via email following the completion of a clinical experience.

Step 7

Runs reports to keep up to date.

Whether a “data dump” or a report that provides analysis and insight, Exxat comes loaded with what you need to track it all. It even provides you with raw data to assist in quantifying how your program meets CAPTE standards.

The Exxat Advantage

Let Exxat’s expertise guide you to success!
Our products are constantly refined to meet industry standards
and address individual program’s unique needs.

Actionable
Insights

Interconnected
Modules

Cloud-based
Software

Customizable
Framework

Some of the schools we have partnered with

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What are
your program’s
needs?
Let’s
discuss.