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All-in-one
Education
Management
Platform
For Health
Science
Programs

Simplifying Education Management

Health science education is a rapidly evolving landscape, and it can be tough
to stay on top of it all. Luckily, Exxat is evolving just as rapidly: keeping pace
with what's new, helping you stay organized and making your job
easier every day.

Prism
Brings it All
Together...

Prism Page Graphic - Exxat
Clinical Education icon - Exxat

Clinical Education

Manage it all in one place! From placement availability, site details, and accreditation
reports to required documents, patient logs, and evaluations, our integrated database
helps you to seamlessly collect and manage everything through just a few clicks.

1

1

Gather Availability from Clinical Sites or Instructing Clinicians:

Send automated slot request emails that allow sites to enter their availability
directly into the system by clicking a link sent directly to them.

2

2

Collect Preferences from Students:

Share the list of available slots with students or gather their requests.
Students are provided with the tools to research, make informed decisions and
submit their preferences from any web-enabled device.

3

3

Use the “Placement Assist” Algorithm to make
Preliminary Placements:

Set your own parameters and let Prism do the puzzling. Its computerized
algorithm makes the most statistically advantageous matches and allows you
to make any needed tweaks or changes before the placements go live.

4

4

Communicate and Confirm Placements:

System-generated emails share the student's profile with their assigned
clinical site and provide students with the details of their assigned site including
contact information, documents, clearance requirements and more.

5

5

Track Assessments and Assignments:

Collect standard forms, widely used, or your program's unique activities
and assignments directly through Prism. You can even log your assessments of
the clinical site and student performance from your midterm check-ins.

6

6

Thank Instructing Clinicians:

Easily send CEUs or the details of clinical hours spent with students
via email following the completion of a placement.

7

7

Extract Data for Accreditation and Strategic Planning:

Whether a “raw data dump” or a report that provides analysis and insight,
Prism comes loaded with what you need to track it all.

Curriculm Management icon - Exxat

Curriculum Management

Gathering your syllabi and mapping each course objective to a standard
is something most programs dread but Prism makes it easy!

Once our team uploads your syllabi, it's just a few clicks to begin mapping
since your profession's accreditation standards are already in the system and other
standards are quick to add.

1

1

Create a Mapping Structure:

Work with your Customer Success Specialist to ensure you're mapping to your
profession's accreditation standards in a way that makes sense for your program.
Mapping to something else? No need to worry, you can map to just about
anything from Blooms Taxonomy to individual programmatic standards,
institutional strategic plans and more; it's all quick to add in.

2

2

Make Connections:

Assign standards to your course objectives and provide details like assessment
methods, curricular threads, and levels of learning for each one.

3

3

Analyze your Map:

Once the mapping is done, reports will immediately show what is covered well
and identify any misalignments or gaps in your curriculum. Whether you're looking
at the big-picture perspective of the curriculum as a whole or the granular detail
of a single accreditation standard, it's easy to see where you stand.

4

4

Drive Curricular Enhancement:

With a clear understanding of how your curriculum lays out, any changes or
updates can be suggested and easily validated with reports updating in real time when changes are made.

Compliance Documents icon - Exxat

Compliance Documents

Stay on top of the documents your students and staff need on file
with easy status tracking and automated follow-up all included with Prism.

1

1

Set Up your Program's Unique Requirements:

Select from templates based on CDC guidelines or set up your own.
Write guidelines and even provide sample documentation for students
and faculty to review before uploading theirs.

2

2

Collect Documents from Everyone:

Review the documents that have been submitted with your guidelines
at your fingertips. Communicate, through Prism to request updates
or edits needed for incorrect documents.

3

3

Keep Tabs on Compliance Status:

Get real-time updates on compliance statuses for everyone using visual
dashboards. Rely on auto-reminders for documents that are soon-to expire
helping everyone stay on track.

4

4

Share Documents with Outside Stakeholders:

Using profile sharing, selected documents may be shared with outside
stakeholders if appropriate consent has been obtained.

Contract Tracking & Sharind icon - Exxat

Contract Tracking and Sharing

A single affiliation agreement may cover multiple programs within an academic
institution. Staying on top of contract statuses and renewals when so many programs
are involved is a complicated task,

Prism makes it less complicated by helping you track each step of the contract
development and negotiation process through to full execution. Along the way you can
upload documents, get automated reminders when renewals are coming up and, best
of all, seamlessly share the details with needed stakeholders campus wide.

1

1

Generate a Template:

Merge important details into your academic institution's template with a
single click and create a jumping-off point for contract negotiation.

2

2

Track Every Step of the Process:

Using the routing checklist, customized to your institution' s unique workflow,
record a date of completion, and leave notes for each step. Upload drafts and
redlines to keep everything organized while negotiation is happening.

3

3

Share Contracts:

Once a contract is entered, it's just 2 clicks to share it with some, or all,
of the programs within your academic institution.

4

4

Get a Heads Up on Renewals:

With automated reminders, you'll never be surprised when a contract
is approaching its expiration date.

Exxat has a
track record of
success supporting
over 1000+ health
science education
programs across
the US.
Student Faculty & Clinician Profiles icon - Exxat

Student, Faculty
and Clinician Profiles

Collect, organize and manage everything you need to know about your program's
stakeholders. From student demographics to clinician certifications and licensure, even faculty
member's contemporary expertise — Prism not only tracks it all but makes it easy to export
and analyze too.

HIPAA & FERPA Compliant icon - Exxat

HIPAA & FERPA
Compliant

The safety and security of your program's data is a top priority. Prism is designed to be
transparent and entirely configurable when it comes to sharing information. Role-based
access ensures that all users see what they need to see and nothing more.

Best Customer Service icon - Exxat

Best In Class
Customer Service

Every academic program is paired with a Customer Success Specialist and an
Account Manager to make sure their onboarding is a success! But that's not all! Regular
webinars, regional trainings and an annual user conference help keep everyone up to
date and the Support team is just an email away, 24/7. No matter where you
are in the lifecycle of using Prism, our team is here for you.

Some of the schools we have partnered with

Logo of Stanford University -  Exxat Clients
Logo of University of Southern California -  Exxat Clients
Logo of North Western -  Exxat Clients
Logo of University of Pittsburgh -  Exxat Clients
Logo of Thomas Jefferson University -  Exxat Clients
Logo of Yale University -  Exxat Clients
Logo of Emory University -  Exxat Clients
Logo of Duke University -  Exxat Clients
Logo of GW University -  Exxat Clients
Logo of  University of Florida -  Exxat Clients
Logo of  John Hopkins -  Exxat Clients
Logo of Vanderbilt University -  Exxat Clients

Learn
how Prism
can help your
program.

Please enter your work email. *If you are a health science program representative please reach us at sales@exxat.com.