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Exxat Prism for Student Advising

Support Every Student 
with Connected Advising


Centralize advising documentation, identify at-risk 
students earlier, and give faculty a complete view of 
every student's progress, all within Exxat Prism.

 

Manage Student Advising with 
One Connected Academic Suite

Student advising spans every program, discipline, and milestone 
from enrollment to graduation. Yet disconnected spreadsheets, email threads, 
and systems can make it difficult to maintain a complete view of student 
progress and support needs. Exxat Prism brings advising into one 
centralized platform, giving faculty and advisors the visibility to track 
student status, interventions, and progress while maintaining 
appropriate role-based access.

Student Tags & Segmentation

Organize students using custom tags and 
filters to quickly identify who needs attention.

  • Create custom student tags for cohorts, risk levels, or other criteria.
  • Filter advisees based on academic or advising status.
  • Prioritize outreach to students who need additional support.
  • Gain visibility into student advising needs.

Academic Status Tracking

Monitor student progress and academic standing 
from one centralized view.

  • Track probation, milestones, and academic standing.
  • View status changes in real time.
  • Support timely advising decisions.
  • Improve visibility into student progression.

Advising Documentation

Capture every advising conversation within 
each student's profile.

  • Document advising sessions and action plans.
  • Maintain a complete advising history.
  • Standardize advising documentation.
  • Improve continuity across advisors.

Intervention Logs

Track every student intervention in one 
auditable timeline.

  • Record advising interventions.
  • View the complete history of student support.
  • Coordinate efforts across faculty and advisors.
  • Improve accountability and transparency

Early Alert

Identify students who may need additional 
support before challenges escalate.

  • Configure early alert triggers.
  • Surface at-risk students earlier.
  • Route alerts to the appropriate advisor.
  • Enable timely advisor follow-up.

Follow-Up Meetings & Notifications

Keep advising follow-ups on track with timely 
notifications and visibility.

  • Indicate when a student encounter requires follow-up.
  • Trigger automatic notifications for follow-up meetings.
  • Track outstanding follow-up activities.
  • Improve advising accountability
Built for Student Advising Accreditation

Advising Documentation for Accreditation & Student Success

Documented advising processes are increasingly important for accreditation, student success initiatives, and institutional effectiveness. Exxat Prism helps programs maintain consistent advising records while providing evidence that supports continuous improvement across disciplines.

Health Sciences
CAPTE, CCNE, ACOTE, ASHA CAA, and more

Support advising documentation alongside academic and clinical progression.

Education
CAEP, AAQEP, InTASC, and State Standards

Track advising interactions that support candidate success and program outcomes.

Behavioral Sciences
CSWE, CACREP, and Related Standards

Maintain advising records that demonstrate student support and progression.

Institutional
HLC, SACSCOC, MSCHE, and Regional Bodies

Generate advising reports that support institutional effectiveness and accreditation reviews.

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Trusted by Leading Academic
Institutions, Programs & Clinical Sites

University of Pittsburgh 100
Yale University 100
University of Florida 100
GW School of Medicine Health Sciences 100
Duke University 100
Emory University 100
Thomas Jefferson University 100
USC University of Southern California 100
Stanford University 100
Johns Hopkins University 100
University of Pittsburgh 100
Yale University 100
University of Florida 100
GW School of Medicine Health Sciences 100
Duke University 100
Emory University 100
Thomas Jefferson University 100
USC University of Southern California 100
Stanford University 100
Johns Hopkins University 100
University of Pittsburgh 100
Yale University 100
University of Florida 100
GW School of Medicine Health Sciences 100
Duke University 100
Emory University 100
Thomas Jefferson University 100
USC University of Southern California 100
Stanford University 100
Johns Hopkins University 100
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Student Advising Programs

The Exxat Advantage


Exxat Prism unifies advising, academic progress, 
communication, interventions, and reporting within one 
connected academic suite. Replace fragmented advising 
workflows with centralized visibility that helps faculty identify 
concerns earlier, support student success, and reduce 
administrative burden.
 

About Exxat
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Academic Suite Designed for 
Every Discipline. Connected for 
Better Outcomes. 

Explore Exxat Prism →

Frequently Asked Questions

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Spreadsheets, SIS, and LMS platforms can store student information, but they often leave advising data fragmented across systems. Exxat Prism connects academic status, advising history, interventions, and follow-up activities in one centralized view, giving advisors the context they need without switching between multiple systems.

No. Exxat Prism scales to programs of every size. Smaller programs often manage advising, compliance, and clinical education with limited staff, making centralized workflows especially valuable. Exxat Prism brings these workflows together so advisors can see the full student picture without switching between systems, and the platform can scale as the program grows.

Exxat provides implementation, onboarding, and training tailored to your program. Most institutions are operational within weeks. Your team works directly with an Exxat implementation specialist to configure student tags, status categories, and communication workflows based on your program's advising processes.

Yes. Exxat Prism's reporting tools help programs track advising activity, intervention frequency, student progression trends, and outcomes across programs and cohorts. Reports can be filtered by term, discipline, or cohort to help programs organize evidence for accreditation reviews, self-studies, and institutional reporting.

Every advising interaction, including session notes, interventions, communications, and status changes; is time-stamped and attached to the student's profile. When a student transitions between advisors, the incoming advisor can access the complete advising history rather than relying on summaries or forwarded emails. This helps advisors maintain continuity and support students without starting from scratch.

Student information protection and FERPA compliance are built into the advising workflow. An administrator assigns students to specific faculty advisors, who can access information related to their advisees. Advisors can review a student's advising timeline, document sessions with structured notes and action items, update student tags or status, and manage follow-up activities within the platform. If an intervention requires escalation, the appropriate stakeholder can access the relevant documentation and take action.

Ready to Strengthen 
Student Advising?

Discover how Exxat Prism helps programs centralize advising, 
improve student support, and provide faculty with the visibility 
they need to guide every learner's success.

Centralize Student Advising & Early Alerts | Exxat Prism | Exxat